Weekend Officer
Our Weekend Officers are the people who make the OUPS weekend events happen. This role involves working with a range of people to bring the location, speakers, tutors and delegates together, and to make it all run smoothly. The Weekend and Conference Officers:
- Attend Executive meetings regularly and report (as appropriate) upon the booking situation throughout the year.
- Attend relevant OUPS events and help with administration (particularly registration).
- Endeavour to carry out the policy wishes of the Executive in respect of events bookings.
- Liaise with other members of the Executive as necessary e.g. Conference Organisers, Publicity Officer, Newsletter Editor, Secretary.
- Check and confirm membership status of persons booking into events.
- Liaise with the Conference Officer at the relevant venue, re: maps, domestic arrangements etc. Supply same with list of persons attending, meal requirements, and additional requests from delegates.
- Liaise between the OUPS weekend sub-committee, the Executive and conference venue staff - ensuring communication of information relevant to each group as necessary.
- Organise all the social functions/events, this usually includes:
- Applying for late bar extensions.
- Organising a suitable room for late night discussion. c. Booking disco and suitable room.
- Ensuring payment of fees as necessary, in liaison with the Treasure e.g. discjockey.
- Hosting social functions.
- Ensuring students obey licensing regulations.
- Assisting with organisation and administration at weekend events especially:
- Assisting at registration.
- Organising tea/coffee breaks to coincide with lecture breaks.
- Being available to delegates for consultation over queries/problems etc.
- Ensure adequate posting of directional signs at National OUPS conferences/events;
- Ensure accuracy of invoice received for the event, by checking against numbers registered, before payment by Treasurer.
- Monitor and evaluate the booking process, and advise Executive on possible/desirable changes.